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Project flow on the platform

TABLE OF CONTENTS

  • Request
  • Offer
  • Briefing
  • Production
  • Review
  • Payment

1- Request

A- Project request

  • The client submits a new project request with the most important information.

B- Estimation

  • Fairpicture estimates the scope of the assignment.

C- Request Visual creator

  • Fairpicture requests a Visual Creator. The Visual creator and the client receive a notification via email.

D-

     I) Confirm availability
  • The visual creator confirms their availability.

     II) Decline project

  • The Visual creator declines the project. In this case, back to step 3.

Important information:

2- Offer

A- Upload offer

  • Fairpicture makes an offer. The client receives a notification via e-mail and reviews the offer and portfolio of the Visual creator on the project page.

B-

     I) Accept offer
  • The client accepts the offer. The client and the Visual creator receive a notification via email that the offer is confirmed and the project underway.
     II) Request changes
  • The client requests changes to the offer and receives a confirmation via email that Fairpicture will make a new offer. Back to step 5.

3- Briefing

A- Submit brief

  • The client fills in the briefing; collaborators added by the client receive an invitation via email to edit the brief. The client submits the completed briefing and receives a confirmation email that the briefing will be reviewed.

B- Accept briefing

  • Fairpicture checks and accepts the briefing and sends it to the Visual creator. The Visual creator receives a notification via email.

C- Request changes

  • Fairpicture requests changes to the briefing. The client receives a notification via email with the requested changes. Back to step 7.

D- Accept briefing

  • The Visual creator reviews and accepts the briefing. Changes can be requested via chat by the Visual creator. The client receives a notification via email that the Visual creator accepted the briefing. The organisational contact listed in the briefing receives an email with access to the briefing. Production starts.

Important information:

4- Production

A- Upload material & complete production

  • The Visual creator uploads the material according to the post production guidelines of Fairpicture. As soon as all the material is uploaded, the Visual creator confirms that production is completed.

Important information:

5- Review

A-

    I) Accept material

  • Fairpicture reviews and accepts the material and sends it to the client. The Visual creator and the client receive a notification via email.
     II) Request changes
  • Fairpicture requests changes to the material. The Visual creator receives a notification via email with the requested changes. Back to step 10.

B-

     I) Accept material & feedback
  • The client reviews and accepts the material and gives a short feedback for the Visual creator.
     II) Request changes
  • The client requests changes to the material. The Visual creator receives a notification via email with the requested changes. Back to step 10.

C- Finish production

  • Fairpicture confirms that production is finished. The Visual creator receives a notification via email with the client feedback and an invoice request.

6- Payment

A- Upload invoice & receipts

  • The Visual creator uploads their invoice and receipts.

B-

     I) Request changes invoice
  • Fairpicture requests changes to the invoice. The Visual creator receives a notification via email with the requested changes. Back to step 14.

     II) Initiate payment VC
  • Fairpicture initiates the payment for the Visual creator. The Visual creator receives a notification via email.

C- Upload client invoice

  • Fairpicture uploads the invoice for the client. The client receives a notification via email.

D- Confirm payment

  • Fairpicture confirms the payment as soon as the invoice is paid. The client receives a notification via email.

E- Debriefing

  • The client and the Visual creator receive an email with a link where they can give feedback to the project.

F- Project completed

  • The project is now completed and can be found under the tab “completed projects”.